This email will be automatically sent to:

  1. new members whom you manually or automatically approve into the group
  2. existing members whom you added directly and who then registered and filled out their profile

This is your opportunity to give some important info about the group to your member. 

This template has all the unique links you need to provide your member so that they can follow and engage with the group the way that they choose. You can modify and change this email as you like. 

Case #1: Newly approved members


Let's discuss the case where new members can join via a registration form, and it does not require approval. This is common when a member joins a Suggested Group within the community, like a support channel, a job board, or a topic-specific group that is open to existing community members.


If joining the group doesn't require approval, and the member fills out the form to join, they are approved automatically. In that case, they will get the Application Approved email. 

The Application Approved membership email template goes out whether the member was approved automatically or manually. 

If you have a few optional groups for existing members to join (set to Closed and doesn't require approval as in the GIF above), you may want to keep those Application Approved emails shorter because the member will already understand that they're part of this community. For example, a quick reminder of the purpose of that subgroup and the group email alias can suffice.

Case #2: Existing members who register

Let's say you add members by importing a list of emails or a spreadsheet of emails and other data. If you invite them to register for the group, they'll get an email with a big button on the bottom that says Visit {group name}.

Here's what the invitation email looks like:

The big teal button will link to your registration form, where they can fill out their profile and then land in the Lounge of that group. That means that they have completed registration (here's a longer definition of what "Registered" means).

At that moment, they get the Application Approved membership email.

The Application Approved email looks like this:

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